November 2019 PiE minutes

PiE Meeting Minutes

11/21/19

7-8:30

Attendance: Aimee Frost, John Pontius, Suzan Locke, Rachel Kring, Kristin Niebur, Jim Goldsmith Jamie Cudney, Melissa Levy, Emily Raymond

Agenda Items

1. PiE Grants

• 10 proposals totaling $7,600, funding amount is $3500

• Process-Mellissa and Tanya look over applications then the list is brought to the administration for the final recommendation

• Geography software Ann Pius (digital tech) $239.00 - Admin to fund

• Art manipulatives Rebecca Gove $300-Will ask for items FPF and/or admin funding

• Snowy day Lisa Stanton $700
• Science set Mary Muraski $500 - 50% of cost funded by other budgets

• Ukuleles and supplies Danielle Sertz $1469
• Cash register play money, air hockey toys, graphic novels, marble run Vicki Nelson $350-Will ask for items via FPF

• Puppets in Education Vicki Nelson $750
• Concrete ping pong table Anne Broussard (HCS parent) $400
• “Crankie” Kerri Wallis $800
• West African Drummers Anika Luna $1500

• Funding decisions Totaled $3500
• Vote by PiE members approved the following Grants:
• Snowy Day, Science set, Ukuleles, Puppets in Education

• Suggestions for 2020/2021 year: Add to guidelines: 
• For parent requests, recommend they partner with a staff member to submit grant
• Reiterate that grants are more likely to be awarded when they impact more students or last more than one year (like supplies or curriculum investments) 
• When announce grants inform teachers of full amount of grant money available

2. Snack program-

• Snack drive is up and running! (thank you Jamie) 
• Suzan and Jim passed on that there is support from the superintendent
• 7&8 take on a project to learn about themselves.  A group of 7th grades focused on a food drive. Half of the money went to buying food, the other half went to a cash donation to the Hinesburg Food Shelf. 
• Program will start with families who receive support from social worker then add more 
• Direct Ask letter 
• Jim passed out a sample letter 
• The timing of the letter could go out anytime with the goal of getting the letter out before the 2019-year end.
• Where the donation money goes- Suzan will reach out to the accountant on how to logistically get invoiced
• The money could go into a PiE account OR
• Direct to the school to a “snack program” account. Food would be bought by Deb Bissonnette and invoiced. 
• Could this be a sustainable funding source?
• Other options are using thea reserve in the PiE account that could be used as “seed money”
• Melissa volunteered to research grant sources as well
• Next steps-
• Suzan and John to review letter language
• Want to emphasize that the money raised stays in Hinesburg
• Before sending need to figure out how the money is received and how snacks are purchased (Susan will run this by the accountant)
• Form a Committee of parents (Rachel Kring) and school member (Deb Bissonnette) to could plan allocation of money/snacks
• Start in January

3. HCS Spiritwear Sale

• 34 pieces were sold. The sales ended 11/17 to be sure the items would be received in time for the holidays.
• There will be a second sale in the New Year

4. Fundraising Projections

• Projecting to raise $13,600
• As a group, PiE is trying to get away from fundraisers orders and more toward events
• Would like to add another fundraiser:
• Raffle idea that has been successful in other schools within the district
•  Kids buy tickets to do things with different tasks (play basketball with a teacher, eating lunch with a teacher)
• Requires staff details such as: when would this take place-after school?
• Aimee will reach out to Shelburne and Williston

5. PiE directory-When to get this going?

• Projected timeline: Late winter/ early spring 
• Suzan and Jim relayed that the concern is that with the new computer system the information may not be accurate.
• Work is being done to complete this project.

6. December PiE meeting- 12/19 location and time TBA