PiE Monthly Meeting
9/17/19
HCS Flex Space
7-8:30 pm
Meeting
Minutes
In attendance: Aimee Frost, Suzan
Locke, John Pointus, Jim Goldsmith, Jenny Wilkinson, Jamie Cudney, Mary Hong,
Anita Howard, Aubrey Gardner, Julie Zack, Doug Stewart, Kim Gordon
Notes
from our Principals:
·
PR for meetings
o
Aimee will put the sign out on PiE meeting
week to remind parents.
o
Add PiE meeting announcements in the Viking
·
PiE grants:
o
Suzan and John be involved to preview grants
before they go to the committee to set aside those that can be addressed
through school funds.
o
Melissa will send Suzan and John the details
of what information is needed on the grant application. Applicants will be
expected to contribute a detailed written explanation on the application in leu
of coming to the PiE meeting.
Family
Support Discussion- Opportunity to generate balance of filling a
unique need but not duplicating what is out there. Does not have to be a
monetary donation but community supports.
1. Food insecurity-Meal balance due.
Available for families who are eligible but not applying for free and reduced
lunch.
a. Getting
the word out to those who may qualify for free and reduced lunch.
b. Support
is available to assist parents fill out forms for free and reduced
breakfast/lunch.
i. Hinesburg
does not qualifies for grants because of number of free and reduced lunch.
c. District
is addressing food issues would need to coordinate.
d. Backpack
program- Hunger Free VT is the contact –
Steps
to take:
i. Focus
is for families in need over the weekend.
ii. Parents
would coordinate (pack bags, distribute to teachers) and a staff would
distribute to students in need.
iii. Suzan
and John will meet with teachers, school social workers, school counselors, and
Deb to support identifying families in need.
iv. Mary
will put a request for parent volunteers in the Pie enews letter to recruit
volunteers to organize bags, food collection to spearhead this as a trial.
v. Aimee
to alert Rachel Kring with this plan.
vi. Fairfax
elementary school has rolled out a similar program-(research is needed to
identify point person and inquire how this program works).
e. Feedback
from Rachel Kring-there is a gap during summer, they have volunteers
f. Summer
lunch program-could Hinesburg be a location (Research is needed to identify contact
person)
g. Next
steps- John and Suzan will describe to staff the number of free and reduced
lunches and come to the next meeting with numbers.
Next
need-Nurse Shelly requests hats, boots, mittens as the weather gets colder.
a. Challenges
include ranges of sizes and space to store items.
b. Suggestions
to meet need:
i. Leftovers
from Friends of Families clothing swap.
ii. Jim
will pursue roundup at Lantman’s.
3. Equitable
support for siblings who don’t qualify for funding of activities. Anita can contact
sources for food.
Other
ways PiE currently supports families in need:
1. PiE
partners with the Hinesburg resource center and contributes funding for
vacation meal bags.
2. STAR
fund used for scholarships, sports, music instruments and other student interests
that they would not participate because of financial constraints.
a. Coaches,
teachers, request funds to co- principals for various items.
b. Gift
cards to stores are purchased for families around the holidays.
Community
Event Discussion-
In leu of the harvest dinner which was a community
event, PiE would like to do a
Best
Attributes of Harvest Dinner included:
·
Drew in families for older students.
·
Community partnered with the school earlier
in the fall, the seasonal food was delicious.
·
Unified arts- students made food from
scratch and center pieces, helped in kitchen and served.
·
Exposed younger HCS kids to club activities
(CVU Jr. Iron Chef)
·
Not marketed as a fundraiser which made it
more low key.
Ideas:
·
Move Jr. iron Chef for the fall and hold a
Community Dinner in the fall-Students coordinate pot-luck.
·
Poll email list by voting on activity in
November e-news letter.
·
Students to participate in and most likely
to help.
Fall
o
Trunk or treat with a dance following
o
Election day bake sale 11/6
o
Fun run in the spring or fall
o
Student organized pot luck
o
Waffle breakfast is no longer occurring -
Jr. Iron Chef make breakfast
o
Rock paper scissor
Winter Jan-Feb
o
Coffee house music night (CVU Jr. Iron chef
could provide food) students provide music
o
Talent show
o
Spring April
o
Empty bowls-community artists donate bowls,
community members buy bowls and fill it with Chili. Maybe as a kickoff to “backpack” project.
o
Coffee house music night (CVU Jr. Iron chef
could provide food) students provide music
Any
o
Italian night-dinner theme night
o
Waffle breakfast is no longer occurring -
Jr. Iron Chef make breakfast
o
Trivia Night (location at NRG)-pay for a
table- pot luck and drinks- winning table gets a prize
o
Movie night in the gym (family or babysit)
o
Rock paper scissors event
Next steps:
Voting-deadline, open list on idea, would be willing to
help
Upcoming Activities
·
Friday 10/19 PiE Staff Grant Application
·
10/26 First Box
