Dec 9 Meeting Notes

PiE December Meeting

Attendees:  K. Lake, J. O’Hara, J. Goldsmith, A. Miller, A. Frost, C. Wuthrich, A. Broussard, T. Jones

12.9.15

PiE approved the funding to purchase healthy snacks for 30 families over the school break.

●      Aimee to secure items from Lantmans and deliver to HCS on 12/14

●      Lantmans will invoice PiE

Donations of wrapping supplies have been requested to accompany wish list gifts for 30 HCS families

●      Donations are due Monday, 12/14 and should be dropped off at the Main Office.

Family Dance - 4/1/16

●      Tanya Jones has begun planning for the Family Dance

●      Date has been confirmed and booked

●      DJ has been booked

●      Tanya is investigating cost to rent a photo booth and will be soliciting sponsors to cover cost

●      Aimee and Tanya to meet over winter break and/or early January to map out planning

●      PiE is looking for a planning committee for Decorations, Food and Promotion

●      Notice to be included in January Viking

Student Directory plans are under way.  Thank you Kate Dodge!

●      Providing your student/information is optional

●      All families will receive a directory

The PiE bulletin will be changed out over the winter break and will stay up through February

●      The group discussed dividing the bulletin board area to include permanent displays on:

○      (1) How fundraising dollars are invested (could be repurposed for principal report, viking and other communications)

■      Finance Committee to discuss how this could be visually represented

○      (2) Events

Bulletin Board Schedule

Jan/Feb	Theme:  Winter	Update over Winter Break
March	Theme:  Family Dance	Update over Feb break
April/May	Theme:  TBD	Update after Family Dance
June	Theme:  Thanks	Update end of May

           

The group discussed continuing to support the HCS Angel/Star Fund

●      Star fund provides last minute, supplies to students and families

●      PiE will level fund in 15/16;  contributed $500 last year (J. Goldsmith to confirm)

PiE is considering an Dessert with the Principals evening event in February

●      Format could be similar to September PiE meeting with Q&A

○      Allegra and Jeff to discuss content and format

●      Act 46 could also be a topic

○      A panel discussion, offering different viewpoints (principal, teacher, parent, etc.)  was suggested

●      A discussion around academics was also suggested

Upcoming Dates:

●       Monday, 1/4: HCS Board Budget Mtg - Spanish/French Room 5:30 - 7:30 PM

●       Thursday, 1/21/16: PiE All Partner Meeting- Flex Space 6:30-7:30

○      Focus planning for 2nd half of school year

PiE All Partner Meeting Nov. 19

 PiE November Meeting

Attendees:  K. Lake, K. Dodge, B. Spaulding, P. Rocheleau, J. O’Hara, A. Douglas, J. Goldsmith, S. Riley, A. Miller, K. Miskavage, A. Frost

11.19.15

Fall Grants

For the 2015/2016 Fall Grant period there is $3,300 to give away towards grants

5 individuals or groups of HCS staff requested grants

Finance committee reviewed applications prior to this evening’s meeting

●      Appreciate tiered grant requests which allows flexibility in making decisions

At the meeting, the group present approved grant requests totaling $ 3,300 - as detailed below in GREEN for 'go!'

1. 5th grade - Paul Rocheleau: Visiting artist / Crankie project $800 requested

●      Presented in-person by Paul Rocheleau to the group

●      APPROVED "up to $800"

Requested funds will go towards:

●      Hiring artist with local roots to be a music and visual art resource to make a cranky, subject American Revolution

●      Art supplies/materials;l need more materials this year vs. past years

●      Popular project that students look forward to participating in

●      Entire school will get experience music

2. K-8 - Corinna Stanley: MakerSpace expansion $600

●      Presented by Kristin Miskavage and Jeff O’Hara on behalf of applicant

●      APPROVED w/majority funding from Imagine AfterSchool Program (per J. O’Hara's email to Corinna: Imagine is funding $550 leaving PiE needing to fund "up to $75" - all expenses to be submitted via J. O’Hara.)

●      Would be in the library (not signed out)

●      Kids could use it during library time, after school, or maybe during classroom time

●      Teachers are excited about this opportunity

●      Materials will be available to all kids, not limited to Imagine students after school

3. K-2+ - Ali Karmosky, Kate Myhre, Miranda Johnson: Seating Options/Attention & Mindfulness training $650

●      Presented in-person by Ali Douglas

●      APPROVED "up to $650"

●      Additional seating options for students giving them movement options

●      Stadium cushions, disco seat/ sit cushion, stepping stools, yoga ball or peanut ball

●      Group will train students and teachers on how to use items

●      Discussed adding bar codes (from library) to track items as they move throughout the school

4. K-8 - Danielle Sertz, Niel Maurer: Amplifier and cords  $500

●      Presented by Kristin Miskavage on behalf of applicants

●      APPROVED "up to $500"

●      Would use during classroom time, graduation, and performances

5. 7-8 - Tom Darling, Barb Spaulding: Sewing machines $400*/T-shirt Project up to $400 / Skating & UVM visit $500 (sub-total: $400-1,300. *may be awarded via NEA grant submitted or private donation.)

●      Presented in-person by Barb Spaulding

●      APPROVED "up to $400" each for sewing machines and  T-shirt project.  $500 for skating/UVM visit

●      Re-established humanity team is teaching life skills

●      7th-8th grade represents 20% of school population

●      During last year’s UVM trip, several students will exposed to a college environment for the first time

Grants Requested & Approved	Amount	Comments
Cranky	$800
Maker Space	$600
Amplifier & cords	$500
Seating Options	$650
Sewing Machines	$400	have a NEA grant request; if approved, PiE will not fund this request
Tshirt project	$400
UVM Trip	$500
Subtotal	$3,850
Donation from Imagine towards Maker Space	-$550	approved by Jeff O’Hara
GRAND TOTAL	$3,300

Motion to approve grants raised by Stacy Riley

Motion was seconded by Kate Doge

Motion approved by group

Grant recipients were notified in person by K. Miskavage and A. Frost on 11/20/15

Grant recipients should work through Finance Committee and Jeff/Allegra to receive approved funding

All grant funds must be applied before the end of the 2015/2016 school year (or the end of the Spring semester)

Holiday Giving Program- Support Needed

Amy Anderson, HCS social worker, has asked for PiE support for HCS families in need during the holiday season.

1.     Request is for gift wrapping supplies: wrapping paper, holiday bags, tags, ribbon, tissue paper, decorative boxes, etc.

2.     Healthy snacks for students over the school break

Aimee Frost to put out collection boxes for requested items and to distribute information to parents via classroom e-newsletters/communication and via social media