March PiE meeting minutes

March 21, 2018 Meeting

7:15-8:00 pm

Meeting Minutes

Attendance: Jim Goldsmith, John Pontius, Suzan Locke, Tanya Jones,  Mary Hong, Aubrey Gardner, Suzie McCoy, Anita Howard, Doug Stewart

1.    Welcome and Introductions

2.    Family Dance

·         Raised $4,300, best event ever!  Thank you everyone, especially sponsors!

·         Feedback-suggestions for next year

o   Raffle baskets-more outdoor themed baskets aimed toward Men such as: BBQ items, outdoor theme for camping, hunting, etc. Food baskets containing pies, cakes, fruit bars, breads, etc.

o    separating baskets into grade not class. Some baskets were so large they could have been separated into 2 baskets.

·         Select next year’s theme-Student contest/Student vote- suggestion box

·         Separating revenue having a lock box

·         Need more loose change specifically, $150 in ones

·         Corporations such as Costco and Shaw’s will donate but will need 30 days prior notice

·         Increase Ice cream containers-Vanilla ice cream ran out early.

3.    Screenagers- (John)

·         March 26th, Door open at 6:45 screening at 7:00pm to 8:30pm in the flex space. Discussion following the video.

·         Refreshments served by PiE

·         Lots of interest from parents, many parents are bringing students

·         Screenings for grades 5-8 throughout the week.

4.    Apparel Fundraiser (Tanya)

·         Lots of interest from students who previously bought sweatshirts.

·         Online store: trucker hat, short sleeve, sport tech, sweatshirt

o Contest to design or creative graphic

o Someone to design front (color green or grey, logo)

o Orders will likely be sent to the school for pick up.

·         Fundraiser should roll out in late August, early September.

5.    Lake Monster Fundraising Update

·         Jamie Cudney is leading, thank you Jamie!

·         Tentative sales dates May 6-24

·         Event date:  Wednesday, 6/19 7:05 game v. HV Renegades

·         K/ 1st grade “Take me out to the Ballgame”, school band (may) play national anthem

·         May do 50/50 raffle, Jamie to confirm

·         Want to help?  contact Jamie

6.    Staff Appreciation-

·         Possible dates: 5/7 or 5/14, 4:00 gathering at HCS then food at  Hinesburg Public House to follow

·         Activity Ideas: Massages, Breakfast coffee, chalk art or note for teacher (if weather is nice) on the sidewalk and walk way up to the school, Cards to teachers.

7.    Open Mic

·         Grant follow up-

o Jim reports there have not been many requests for money for grants.

o There may be a delay from the book keeper

o Jim will send an email to administration

·         Graduation-

o Questions: Does PiE contribute to 8^th grade graduation?

o No, there will be a Slide show, 7/8 grade Dance that follows, 7^th grade parents provide decorations and refreshments.

·         8^th grade Montreal trip-

o Every year the question arises: ‘should PiE contribute?’

PiE has not donated funds in the past.

·         Reflections from administration on district consolidation

o comprehensive 10-year plan is being designed with administration and Tim Peete the head of facilities

o equity funds will contribute to:

§  Maker Space

§   score board in the gym

§  gym floor will be repainted and relined

·         Administration will check into timeline of repaving of parking lot.

·         Pilot vacation meal bags-

o  School counselor and social workers gather a list to target 10 families and generate a letter to families inquiring level of interest next week. Once this list is generated, meal bags will be discretely put into student’s cubby’s/lockers Every Friday until end of the year.

Upcoming Activities

·         Tuesday, 3/26/19 Screenagers Community viewing at HCS 6:45-8

·         Thursday, 4/18/19 PiE meeting: Staff Appreciation