March 15, 2018 Meeting Notes

3/15/18

March 2018 Meeting Notes

HCS Office Conference Room -NEW location

Attending:  A. Frost, J. Goldsmith, S. Locke, T. Jones

Seed Sale Fundraiser (March 19 - April 2)

• Will be a space on online fundraising page to donate to HCS garden. https://www.farmraiser.com/campaigns/pie-seed-sale-fundraiser/market
• Kate Dodge & Amanda Wheeler working on details
• Kate has created a poster- thank you Kate!
• Suzan sent posters out to all teachers to send out in teacher communications
• Suzan to make announcement to teachers about seed fundraiser, many staff are gardeners
• Jim to print large size poster (3 major entry ways which includes ramp near part 2 entrace/exit) and small posters to go out in homework folders for grades K-4
• Tanya to work on bulletin board, leaving space for Girls on the Run (Ali Douglas ask)
• Seeds will be delivered to school
• A sign up genius will be created for folks to come help organize seeds
• Aimee planning on sending a PiE wide email in late March-early April, include promotion of fundraiser and sign up genius link in email

Fundraising Update

• With Dance & Seed Sale, need for another third fundraiser?
• Fundraising team meetinging Tuesday, 3/20
• Will decide a best case & worse case scenario for additional fundraisers
• Could be a couple of simple, ongoing fundraisers
• Healthy Living
• Mabels Labels (good for incoming kindergarten families)
• Amazon Smiles (need tax free exempt status, is in the works)
• Now that PiE has online giving capabiblities will promote a “What the Heck, Write a Check” campaign NEXT YEAR
• PiE has invested in online store functionality with a Square
• Some people felt weird  using their own phone for Square transactions
• Suzan to check if could use school ipad (will ask Matt Kihm) for school event purchases
• Expenses associated with Square payments:
• Swipe sales= 2.75% charge
• Manually entered sales= 3.5% +15c per transaction
• Online sales= 2.9% + 30c per transaction

Staff Appreciation- May

• Discussed if we should do HPH again
• Consensus is that we should do it again;  higher cost but was much anticipated by staff
• Jim to confirm last year’s cost
• Will need to settle on date;  last year did on Tuesday after professional development
• Aimee to reach out to HPH once have date options in May
• Chair massages are well liked
• Ask if Joy Madden will do again
• Will have school bulletin board with staff photos and (possible) trivia contest
• Alyssa Lasher to lead this, will be put up in May
• Also considering asking parents and students to write letter of appreciation as part of activities

Co Principal Welcome & Staff Celebrations

• A few staff are retiring, no formal announcments yet, need to be sensitive to current students
• PiE will continue with library book dedications for retiring staff
• Suzan to confirm staff in a few weeks
• Consider doing staff retiring & leaving celebration during Tuesday early release, last hour invite anyone, open house format
• Need to decide on date
• For Jeff, make sure to promote open house to CVU and public, lots of former students
• Event with food, maybe have PiE and ice cream
• Want to do something for Jeff alone too
• Here for 8 years
• PiE bulletin board?
• Frame photo of school on star and have kids
• Suzan to check in with student council on ideas of kids
• There will also be a private staff event for leaving staff
• To welcome John, Suzan to ask John what kind of event would he want/prefer
• Would like to have a couple small events, lots of people to consider;  students, staff, families
• Do something over the summer at  a “Concert in the Park”?

Kindergarten Registration

• PiE to include letter in Kindergarten Registration packet to be handed out on 4/12 & 4/13
• Letter will be from PiE Steering Committee
• Include with letter, pre-order your tshirt form (give  out a play group in August run by Friends of Family), maybe include Mabel Labels fundraiser flyer
• Tanya to work on t-shirt pricing and ordering
• Include class of 2031 on back of tshirt (confirm graduation year)
• Kindergarten Family Night- 5/10
• Suzan to do parent presentation, there will be 5-10 minutes for PiE Presentation
• Aimee to do PiE presentation

Volunteer Appreciation

• Aimee shared past idea to do something for Volunteers in April for Volunteer Appreciation month
• Could be learn about all HCS volunteer activities, a Volunteer Fair
• Fill out paperwork, get finger printed, etc.
• Needs some planning
• Idea was raised about using end of year picnic as Volunteer Appreciation event
• Group felt there there needed to be another draw than just end of year picnic
• Maybe combine with another event?
• Group will discuss more at May 2018/2019 planning event
• Student council have been active PiE volunteers this school year and the idea of donation to 8th grade field trip was raised
• Group discussed a formal agreement between 8th grade and PiE before any money is donated, for example contribute X hours to PiE for a donation to 8th grade field trip
• PiE could give them a list of volunteer oportunities to complete to earn donation
• This year 8th grade has reached 8th grade fundraising goal but is looking for funding for boat cruise food (approx. cost is $800)
• Will discuss more again at May planning meeting
• On another note would like to ask Student Council brainstorm ideas for community events/fundrasisers that middle school students and families would like to attend
• Harvest Dinner has been positioned as older grade event

Other

• PiE is looking for PiE Grant photos and details from teachers
• Suzan to follow up with staff for photos
• PiE will hold off any school supply drives as staff have been asked to go to administration with any supply needs
• Aimee to schedule a 2018/2019 PiE planning in May like last year
• Consider inviting John; official contract start date is in July 2018
• Consider a end of year PiE survey to get family input for planning

Upcoming Dates

• Connecting Youth Events
• “Risky Business- Why Adolescents Love Risk-Taking and How We Can Help Mangage It”- Michael Neary- 3/27, 7-8:30pm @CVU
• Cindy Pierce - 4/9 @ CVU
• Parent-In Follow Up Discussion- 4/18 @ CVU
• Kindergarten Registration- 4/12 & 4/13, 5/10 (Parent meeting)
• HCS Garden Seed & Sample Day- April
• Staff Appreciation- May